To the competent state offices and adoption agencies:
Some adoption agencies raised questions one after another
recently about the payment of adoption service fee. In order to
offer good services for the foreign adoption agencies and adopters
when they give the payments and to ensure that the adoption
processing in China goes well, the China Center of Adoption Affairs
would like to clarify the following attention-requiring points
about the payment that the foreign adopters should make when doing
adoptions in China:
Ⅰ. The best channels for service fee paying
For the sake of a secure and convenient payment of the service
fee, the following two channels will be suggested:
i. Telegraphic transfers. After an adoption agency completes the
formality for the service of telegraphic transfer in a local bank,
it should fax the telegraphic money order to the China Center of
Adoption Affairs (herein referred to as the CCAA), or send its copy
to the CCAA together with the adoption files.
ii. Cheques. The adoption agencies can send the cheques together
with the adoption files to the CCAA.
The CCAA will accept the foreign adopters' adoption applications
in accordance with its rules and register the adoption application
documents after it receives the telegraphic money orders (fax or
copy) or cheques.
Ⅱ. Issues for attention when paying service
fee
i. If the telegraphic transfer is adopted, the transferring
date, the name of the agency or the person that makes the transfer
should be clearly written down in the telegraphic money order, and
a statement should be made as the sender would pay the entire bank
handling charge. If the way of transferring money that the sender
chooses often brings about costs, the way of using cheques will be
suggested.
ii. If the cheques are adopted, the filled Arabic numerals of
the sum and the written words should be identical, and it should be
ensured that the cheques are still in their six-month term of
validity. The name of the beneficial person should be written
accurately in the cheque who will be the China Center of Adoption
Affairs with its abbreviation as the CCAA or the ccaa.
iii. The adoption service fee should normally be paid by the
foreign administrations or the foreign adoption agencies when the
adoption files are submitted. In case that many files are submitted
together at the same time, the usage of one single cheque will be
suggested. In order to avoid any unnecessary confusion, the
payments for the files of different batches should be delivered
individually.
iv. The service fee that the CCAA refunds the adoption
applicants who cancel their adoption application could not be used
for the other adopters.
v. Since it takes 2 months for the money paid through cheques
reach the bank, the usage of telegraphic transfers will be
encouraged for the expedited cases that require a shorter
processing time.
vi. The CCAA will promptly notify the competent governmental
departments or the adoption agencies the situation of returned
money order, debt, insufficient payment, charge of bank, and etc.
that arise after the payment is made. The relevant office should,
with the notification from the CCAA, make a timely supplementary
payment for the sake of a normal processing of the adoption
files.
vii. The CCAA does not accept cash.
The bank where the CCAA opened its account is the Dongdan Branch
of the China Communications Bank (Beijing). The bank account number
is 060194145300010181. The SWIFT code is COMMCNSHBJG. The address
of the bank is No. 8, Da Ya Bao Bystreet, Dongcheng District,
Beijing, 100005.
Ⅲ. Some more points
i. The work is carried out in the CCAA through certain
procedure. Only when every step of the procedure goes smoothly can
a good performance be ensured. If certain problem arises, the
procedure must be restarted with the problem resolved.
ii. The problems that arise when making payment will work on the
normal processing of the adoption files. Your understanding of this
situation and your efforts on avoiding it will be appreciated.
iii. If the above points are not clear enough or problems are
met with when paying the service fee, please consult the Financial
Department of the CCAA, whose telephone number is 63575780, and fax
63575780.
(China-ccaa.org October 16, 2006)